Secretary

 

Job Purpose

The role of Secretary is to provide high-level administrative support by conducting research, preparing statistical reports, handling information requests, and performing clerical functions such as preparing correspondence, receiving visitors, arranging conference calls, and scheduling meetings. May also train and supervise lower-level clerical staff.

Key Responsibilities and Duties

• Support PMT with personal and work related duties

• Prepare letters and documentation

• Receive/make telephone calls

• Take minutes during meetings as required

• Assist with the preparation of reports/presentations

• Organize (or assist with the organization) events, lunches, dinners

• Attend events as requested in a PR/Hostess capacity

Requirements

• Excellent English communication skills, both written and verbally

• Good knowledge of Microsoft office (MS Word, MS Outlook, MS Excel and MS PowerPoint)

• Experience with SAP

• Knowledge of Human Resource requirements and procedures (i.e. expenses report processing)

Competencies

• Discrete with highly confidential and sensitive information

• Ability to prioritize workload, result oriented and able to work under (time) pressure

• Customer focused, accurate and timely completion of work

• Organization ability

ref:699

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